Benefits of Microsoft Teams for small businesses

As part of the Microsoft 365 subscriptions, Microsoft Teams is the complete collaboration tool that allows both office-based and remote employees to collaborate with individuals or designated groups of employees in online workspaces. Teams is a cloud-based service that can be accessed via the desktop or mobile application on both iOS and Android and is constantly updated with new features.

Document sharing, online meetings, amongst many other business-friendly features are all part of this chat-based platform.

Microsoft Teams advantage for small business:

Integrated application

Microsoft Teams is fully integrated with Microsoft 365 and includes many collaboration tools, such as chat, meetings, notes, and attachments, allowing organisations to interact wherever they are. Calendars, files, and email can also be shared. Word, Excel, Skype for Business, and PowerPoint are included. It includes SharePoint, OneNote, Planner, Power BI, Delve, and Microsoft Graph. Teams is continually updated, and its scalability makes it easy to add people as your organisation expands.

Cloud migration

Cloud-based digital workplaces offer several corporate benefits. Since Microsoft Teams is cloud-based, employees may access information from anywhere, on any device, at any time through their company login details and secure 2-factor authentication. Most of your personnel will have no issue using the intuitive programme.

More than an ordinary chat programme

Microsoft Teams makes phone calling easier than traditional telephony. Up to 250 employees can use Microsoft Teams to make high-quality, simultaneous desktop and mobile phone calls. Call groups have considerable capabilities in Teams’ call manager/voicemail, and external calls can be routed using SIP trunks.

Microsoft Teams makes video conferencing easy by allowing screen-sharing and document collaboration during calls. If you or another meeting attendee needs to help present, it is possible to delegate or take back control of the screen at any time.

Facilitate remote work spaces

Microsoft Teams allows remote workers. Even if they’re halfway around the world, employing the top candidates helps you stay competitive.

Your team remains in touch with real-time software and mobile apps. Employees may effortlessly collaborate, co-author, and edit documents with other company users, boosting teamwork. Users can pin critical documents in each workstation for Team members’ easy reference.

Security

Microsoft Teams’ multi-factor authentication and secure guest access will keep your files safe.

Transport Security Layer, or TLS, is another way to protect instant messages. SRT protects point-to-point video, audio, and shared application streams. IT managers will like that Microsoft Teams supports two-factor authentication.

Facilitate complex project communication

Specialised software tools are essential when working on a project that has a large number of contributors and is complex. Workers don’t have to ask for help discovering documents thanks to Microsoft Teams. Microsoft Teams streamlines document sharing and updating, so no one is wasting time waiting for someone else to find and distribute the information they need.

Business continuity

Staying in touch with your employees and consumers is essential as the market and the environment continue to change. Resilient small firms are typically agile and flexible, enabling smooth changes in the face of adversity. Everyone has access to the documents they need to conduct their jobs from any mobile or internet-enabled device thanks to Teams. Regardless of external distractions, you stay on track with tasks, provide unique customer experiences, and connect with your team.

Build teamwork

Video conferencing are preferred over voice because body language, posture, and facial expressions enhance significance of content. Microsoft Teams improves teamwork. You can connect Office 365 groups and build new teams as needed. Once a team is formed, everyone uses the same platform for chats, notifications, and sharing files.

Maintain schedules

Microsoft Teams syncs with your work calendar and centralises all existing appointments. It also offers suggested times when other Team members are free. Microsoft Teams lets you pick if a meeting is private or open to anyone, which is useful for voluntary training or brainstorming. Once a meeting is formed, you and attendees can speak about it, set agendas, and upload documents.